Public Expenditure Management

Public Expenditure Management

Enables governments to manage all spending functions


(PEM) Public Expenditures Management manages all functions related to government spending. Due to the unique needs of government – including budget and commitment controls – this exceeds typical accounts payable functionality common in the private sector. Features include:

Expenditures and Purchasing

Expenditures and Purchasing

Supports expenditure controls for standard expenditures including payment management, multiple purchasing vehicles and the purchasing cycle.



Supports fiscal discipline on large-scale government acquisitions including tendering, e-procurement, contract and spend management.

Grant and Social Programs

Grant and Social Programs

Supports government grant, loan, and contribution management.


(PEM) Public Expenditure Management is one of the six core product pillars within the FreeBalance Accountability Suite™ and is composed of a number of modules that can be implemented as a standalone or part of a unified solution. The PEM pillar reflects all functions related to government spending.

  • (PECM) Contract Management
    Contract management includes payment features to manage all aspects of contract payment accounting.

  • (PEEP) eProcurement site
    Provides transparency on procurement process, suppliers, pricing and terms – building trust in government.

  • (PEPM) Payment Management
    Initiate payment processes and collection management by expense voucher from any source.

  • (PEGP) Government Procurement
    Supports discipline in finances on large-scale government acquisitions like tendering, eProcurement, contract and spend management.

  • (PEPR) Purchasing and Expenditure
    Covers the core government purchase and commitment cycle – requisitions, purchase orders, goods receipt, goods returned, expenses and payment vouchers.

What is Public Expenditure Management?

Public expenditure management (PEM) is public sector budgeting that is focused on the results and outcomes that a government achieves in line with its national development plan. PEM focuses on outcomes and sees expenditures as a means to produce outputs which are needed to achieve desired outcomes.

What are the Benefits of Public Expenditure Management?

Some of the features and benefits of a unified Public Expenditure Management solution such as the FreeBalance Accountability Suite™ include:

  • Budget and Commitment Controls
    Ensure that all expenditures are approved and do not exceed budget or allocations established in the system.

  • Purchasing Methods
    Develops a range of purchasing instruments such as local purchase orders, petty cash, open contracts, standing offers and special contracts.

  • Vendor Management
    Manages vendors, including authorizations, certifications and ratings.

  • Social Benefits
    Supports government healthcare programs, pensions, welfare payments and employment insurance.

  • Purchase Cycle
    Manages the entire purchase cycle, including purchase requisitions, purchase orders, goods receipt and goods returned.

  • Procurement
    Manages government procurement including contracts, competitive tenders, tender evaluation and vendor disputes.

  • Grant Management
    Provides support for grants, loans and contributions to individuals, educational institutions, NGOs and businesses.

  • Intergovernmental Transfers
    Manages transfer payments between governments.

Additional Reading

How to Design a Financial Management Information System This notion of reform sustainability is a critical concern in the public sector. All governments witness reform and modernization. Read More
Rethinking Public Financial Management Many PFM interventions are thought to be of a "technical" nature. Technology is acquired, legal frameworks changed, capacity built and all sorts of positive outcome ensue. Read More
Government Performance: Lessons Learned Businesses have bottom lines: profit (or loss). Government do not. Governments cannot validate performance management objectives like businesses can. Read More

Want to know more? Please fill out the form below.

Contact FreeBalance to learn how we can help accelerate PFM reform in your country.

Cookies help us deliver our services. By using our services, you agree to our use of cookies. Learn More